Billing Setup
Bank Accounts are useful to help you track where your customers' payments will be deposited. You can choose the Bank Account the receive payments screen and filter by bank account on the payment reports. If you plan to process payments through the system, you can also associate the your account and keys to a specific bank account.
Create a new bank account in Setting > Billing > Bank Accounts.
Click on Create New Bank Account. You must specify a name and a your business unit.
You can add your account number for reference your reporting.
The GL class field allows you to set a code for your GL exports. If you enter a value in this field, any time you use this bank account, your GL field will replace whatever you added in the GL subaccounts. For example, if you entered 1234 as your GL Subaccount for Credit Card payments and 5678 as the GL bank account number. Any time you record a payment to the bank account, 5678 will show up in your GL exports.
The E-Credit Authorizer is for associating a payment process with your bank account. You can choose from the following options: authorize.net, first data, or payflow pro. You must have an account with the vendor to use this feature. After you select the processor, you will have to add the credentials to connect.
The publication selection is relevant for subscription payments via the webform. You must have an internal setting enabled to set a bank account by publication on a webform. Contact support if you are interested.
If a customer pays for a product with Barter, you can choose what type of barter they give you by setting up a Barter Type, e.g, Gift Cards. The system has default types that can't be changed, but you can add your own. You can also keep track of how much you received in each type and approve the use of it.
Create a new type by going to Settings > Billing > Barter Types.
The system has barter types you can't modify: None, Gift Card, On Account, Trade Out, Gift Certificate (Paper).
Add a new type by clicking on Add Barter Type and giving it a name and sort order. The sort order will determine where it shows up in the drop-down on the receive payments page.
You can also assign a barter type to a company so it is their default.
A payment form can show up when a client approves an order through Client Center if that client’s payment terms are prepaid or COD.
If the customer pays for the order, the order will go to 100% approval and get marked as paid.
If the customer doesn’t make the payment, the order will have to go through finance approval.
The company must have a payment term with a days setting of 0 or less.
A company with one of these terms will be required to add a payment method during approval. You can turn the requirement on or off for a company. After the client approves the order, they will see the payment form to add a one time payment.
The order will be marked as paid. The system will generate and pay all invoices in the system. If the customer doesn’t complete the process or the payment isn’t successful, you will be notified during finance approval.
Warning
Any failed order will have to go through finance approval even if your system is set to bypass this step. If you plan to use the COD or prepaid payment method, make sure to have the order approval gadget in place to keep track of any orders .
The company must have a payment term with a days setting of 0 or less.
A company with one of these terms will be required to add a payment method during approval. You can turn the requirement on or off for a company. After the client approves the order, they will see the payment form to add a one time payment.
The order will be marked as paid. The system will generate and pay all invoices in the system. If the customer doesn’t complete the process or the payment isn’t successful, you will be notified during finance approval.
Warning
This will happen even if you by pass finance approval. You can choose to approve the order despite having no payment.